The John E. Robbins Library welcomes gifts of books and other information resources that extend and complement existing collections. Materials, which the Library needs, may include any of the following if they support current teaching and research undertaken at the university:
Because of the high cost of processing and storing material, the Library is unable to accept all offers of donation. The following materials are not normally suitable for donation:
Donors are asked to contact the appropriate Library staff before sending any items to the library.
If the collection being offered includes more than 20 items, donors are required to provide the Library with an itemized list. In the case of very large collection, it may be necessary to examine the collection in situ.
All donors must complete a donation form, which can be found below.
If an income tax receipt is required, the Donor should indicate this at the outset of the donation. Tax receipts will be issued only for material that the library adds to the collection. No tax receipts will be issued for material purchased with University funds or for complementary copies.
Collection appraisals are based on Fair Market Value as set out in the Gifts and Income tax act. For gifts valued at $1,000 or less the Library can determine fair market value. However donations in excess of $1,000 require an arms-length appraisal. Donors will be required to fund any such appraisals. For more information on the tax implications of donations check http://www.cra-arc.gc.ca/
Where possible the Library will determine fair market value in accordance with requirements set out by Revenue Canada.
Tax receipts will be issued in accordance with the Revenue Canada Guidelines.
A letter of acknowledgement will be sent if
All donated materials become the property of the Library. The Library reserves the right to keep items or to dispose of items as deemed appropriate. Items that are not added to the collection may be sold to a bookseller, discarded or disposed of by other means.
The Library reserves the right to refuse any gift or donation that requires space, processing or preservation that the library deems prohibitive.
Any one having questions or concerns should contact the University Librarian at 727-9688
Approved by Senate November 18, 2003